Executive Assistant - Leadership Support

Location: Head Office in Langley, BC
Employment status: Permanent Full-time
Position open until: March 15, 2023
Start date: ASAP

About Us

Since 1983, Focus on the Family Canada has offered help and encouragement to millions of families as they build their lives on the foundation of Jesus Christ. We have been recognized by the Best Christian Workplace Institute as an outstanding employer and certified as being among the healthiest places to work in North America. We work hard to respond to the many real issues families face today by providing sound and practical guidance based on Christian principles. Our vision is to see every family transformed by love, vibrant in faith and enduring in hope. Learn more at www.FocusOnTheFamily.ca

About the Position

We are currently recruiting for full-time Executive Assistant – Leadership Support to assist the Executive Assistant to the President.  The recipient of this role will ensure the efficient day-to-day operations of the Leadership team by providing executive assistance and administrative support to individual members of the team and the Executive Assistant to the President.

About You

You thrive in a work environment that can be fast-paced with multiple, and often conflicting, deadlines. You are extremely organized, a self starter, maintaining confidentiality with a keen ability to shift priorities as required. You will strive to maintain a Christlike attitude and to practice Christian disciplines while performing professional ministry responsibilities as well as in personal life.

Key responsibilities

Administrative Support:

  • Attend to all matters with a high degree of confidentiality and discretion within and outside of the office
  • Attend meetings, record minutes and circulate
  • Make travel, meeting and other arrangements as required
  • Make hospitality arrangements for departmental staff events
  • Prepare and reconcile expense reports
  • Create purchase orders and review invoices as required
  • Assist with hospitality arrangement for staff events
  • Manage the Leadership teams’ calendar as well as telephone, mail communications and scheduling

Christian Witness:

  • Ensure the principles of our Christian faith are evidenced and reflected in any communication coming from the Leadership team
  • A willingness to pray with others
  • Actively participate in prayer each day for the families we serve and the activities of the Ministry
  • Maintain a consistent Christian witness at all times as this is fundamental to the mission of the Organization

Planning & Scheduling: Management Team:

  • Plan, schedule and organize management meetings
  • Attend meetings, prepare agendas and take minutes, draft reports and memos where necessary
  • Compile aggregate metric reports from all departments

Prayer & Devotions:

  • Create the bi-monthly prayer partner newsletter
  • Schedule devotional leaders for staff devotions
  • Be a back-up for the devotionals host

President's Office Support

  • Provide holiday coverage for the Executive Assistant to the President
  • Kitchen assistance on board meeting days
  • Be a key member of the events team, involved in the planning and execution of all staff events


Skills & Experience:

Education and Training:

  • Training in administration, word processing and time management preferable
  • Post-secondary diploma or degree would be considered an asset

Professional Experience:

  • Previous administrative assistant/secretarial experience required

Personal Characteristics:

  • A committed Christian with a heart for ministry
  • A high level of professionalism and able to work in strict confidence
  • Pleasant and engaging personality
  • Service excellence
  • Self-directed: ability to deduce organizational challenges/opportunities and address them
  • Willing to work overtime when necessary
  • Well organized and an attention to detail
  • A team player – willing to do whatever it takes to get the job done
  • Ownership of and willingness to use your own vehicle for local travel.
To Apply

To apply, please submit your cover letter and resume below or by email to hr@fotf.ca.

Please note that only candidates chosen for an interview will be contacted.