Executive Assistant

Location: Head Office in Langley, BC
Employment status: Permanent Full-time
Position open until: Until position is filled
Start date: July 2023

About Us

Since 1983, Focus on the Family Canada has offered help and encouragement to millions of families as they build their lives on the foundation of Jesus Christ. We have been recognized by the Best Christian Workplace Institute as an outstanding employer and certified as being among the healthiest places to work in North America. We work hard to respond to the many real issues families face today by providing sound and practical guidance based on Christian principles. Our vision is to see every family transformed by love, vibrant in faith and enduring in hope. Learn more at FocusOnTheFamily.ca

We are currently recruiting for an Executive Assistant, reporting to the President, to provide executive assistance to the President, as well as administrative support to the Leadership Team and the Board of Directors and its committees. This position will be based out of our head office in Langley, BC.


About the Position

We are looking for an energetic and engaging administrative professional with a wholehearted desire to contribute to the mission of Focus on the Family Canada. You should be comfortable multi-tasking, with the ability to maintain a sense of perspective when under pressure and confronted by shifting priorities. You must ensure the efficient day-to-day operation of the President’s Office.

Primary responsibilities include:

  • Planning, scheduling, organizing and facilitating meetings, including travel arrangements.
  • Managing the President’s calendar as well as telephone and mail communications.
  • Attending meetings, preparing agendas, materials for meetings, minutes and drafting reports when necessary (occasional overnight travel may be required).
  • Create action list for management staff and board members from meetings.
  • Supporting the Board of Directors by coordinating meetings, making travel arrangements, facilitating communication via email and telephone, and other duties as required.
  • Maintaining files, legal records and other corporate documents.
  • Preparing and tracking expense reports.
  • Event planning for the organization, Board of Directors and staff gatherings.
  • Completing special projects as assigned

About You

For primary consideration, you must be a well-rounded administrative professional with a desire to serve others as well as bring efficiency and organization to all that you do.

As the ideal candidate, you bring the following to this role:

  • Minimum five years of experience as an Executive Assistant, preferably reporting to senior management; non-profit experience would be a definite asset
  • Post-secondary education in office administration or related field preferred
  • Personal values that align with the Christian family values and faith-based work of Focus on the Family Canada; must be a consistent witness for Jesus Christ, and maintain a courteous, Christlike attitude in dealing with people and adhere to our Christian Foundations and Standards
  • Pleasant and engaging personality
  • Superior verbal and written English communication skills
  • Proficiency in Microsoft Outlook, Word, Excel and PowerPoint and experience using databases and conducting online research
  • Strong customer service skills and organizational abilities
  • An elevated level of professionalism and demonstrated ability to deal with highly sensitive and confidential matters
  • Ability to multi-task is essential as job responsibilities will be varied and special projects may overlap with day-to-day responsibilities
  • Ability to be self-directed, initiative-taking and steward time well
  • Ability to deduce organizational challenges/opportunities and address them
  • Ownership of and willingness to use your own vehicle for local travel
  • A team player – willing to do whatever it takes to get the job done
  • Willing to work overtime when necessary
  • A willingness to help and serve in any area of the ministry as needed
 
To Apply

If you are looking for a place where you can use your skills to support the President’s Office and Executive Leadership Team to make a positive difference within a well-established, mission-driven organization, this may be the opportunity for you. Focus on the Family Canada offers competitive compensation and benefits, and a supportive, friendly work environment. To apply, please submit your cover letter and resume on the form below or by email to hr@fotf.ca.

We thank all candidates for their interest; however, only those selected for an interview will be contacted. Thank you!

 
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